Job Description

Job Title: Ministry Administrative Assistant 

Reports To: Senior Pastor and Leadership Board

Position Status: 6-12 Month contract, Part-Time (yearly extension & expansion of hours possible).

Work Environment: Weekly office duties with Sunday mornings as required.

Purpose:

The Ministry Administration Assistant will support day-to-day ministerial, administrative, clerical, and operational functions of the church and provide oversight and/or support to the pastoral team, volunteers as well as various teams and committees of GBC.

Overall Goal: The Ministry Administrative Assistant will maintain regular office hours, become an easily identified frontline presence and will assist the pastor/ministry teams with clerical duties, ministry administration, as well as support and resource Sunday worship Gatherings.

Skills/Abilities: 

  • Mature faith in Jesus Christ, godly character and a commitment to serve the local church
  • Excellent verbal and written communication
  • Excellent interpersonal and listening skills
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving
  • Ability to adapt to the needs of the church and flexibility to new roles
  • Team player, self-starter and motivated (in different work settings) 
  • Ability to prioritize tasks and to delegate when needed
  • Ability to protect the reputation and integrity of others by maintaining privacy, discretion and strict confidentiality at all times 
  • Proficient with Microsoft Office Suite or related
  • Proficiency with, or the ability to quickly learn new programs/apps
  • Web page design/maintenance and presentation software (would be an asset)

Duties:

The Ministry Administrative Assistant will act in the following roles:

1) Host & Frontline person at the Chapel 

  • interact with our community and congregation (in-person, phone, email, prayer needs, prayer chain, E-Newsletter, social media, etc.).
  • Address specific needs that may arise and if needed refer to the proper person, team or ministry.
  • Receive and direct messages to the appropriate person, team, ministry.
  • Interact with service providers, external contractors and service trades (as arranged).
  • Act as the church representative and respond to external requests/enquiries.

2) Administrative: 

  • Bookkeeping/Filling (e.g. volunteer, vulnerable screening/ police checks lists, Plan-to-Protect, CCLI Reporting, etc. as required).
  • Office & Building Administration (e.g. ordering, building and office supplies, etc.)
  • Review, open and distribute mail weekly
  • Clerical duties (e.g. printing, photocopying, developing publications as requested). 
  • Maintain/manage a GBC calendar/bookings.
  • Maintain and update GBC membership list
  • Maintain an inventory of church property, equipment and assets.
  • Other duties as requested.

3) Ministry Support: 

  • Support pastoral staff and ministry leaders & volunteers in the use of office and church equipment.
  • Coordinate, book special events/outside activities, trips, etc.
  • Support Leadership & Elders board by preparing reports, lists as required.
  • Provide support to pastoral staff, governing boards and ministry teams and attend meetings if/when required.

4) Sunday Gatherings Support:

  • Maintain A/V, worship teams list
  • Create, distribute and print orders of service
  • Help create Projection “playlists,” add songs, etc.

Accountability: 

The Ministry Administrative Assistant is part of the GBC staff and accountable to the Senior Pastor and Board. 

Application Process: 

Applications including a resume and cover letter to be submitted by email to office@gbcparkhill.com.